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Overview

A highly respected Douglas-based Finance Sector company is seeking an Office Secretary to join their friendly, established team.

The focus of the Office Secretary is to act as receptionist and provide secretarial and operational support to the business, providing a high level of customer service and ensuring tasks are carried out in accordance with company policies and procedures.

Duties will include:

• Cover all aspects of reception duties, including answering telephone calls, meeting and greeting clients and visitors
• Manage MS Outlook calendars
• Diary management for Client Directors
• Manage meeting room bookings and video equipment requirements
• Arrange and book travel for Client Directors, including flight and hotel options
• Work with Client Directors in preparing their travel itineraries in line with the company expenditure policy
• Set up and clear meeting rooms, including arranging refreshments and lunches for meetings as required
• General office and administration duties as required
• Cover for post, filing and operational facilities as required

The ideal candidate for the role of Office Secretary will:

• Hold GCSE (grade C or above) or equivalent English Language qualification
• Proficient in the use of MS Office applications
• Previous experience in a professional office environment
• Flexible and adaptable approach to tasks given
• Proven interpersonal skills, with a confident and friendly manner
• NOTE: the role entails physical lifting / moving of office supplies, archive storage and equipment
• Accurate attention to detail is essential
• Self-motivated with a structured approach to work
• A team player with ability to communicate at all levels
• Strong organisational skills and the ability to cope under pressure during busy periods
• Helpful and conscientious work ethic